Instructions for Authors

PRINCIPLES FOR PREPARATION OF MANUSCRIPTS SUBMITTED FOR PUBLICATION IN PRZEGLĄD EPIDEMIOLOGICZNY-

EPIDEMIOLOGICAL REVIEW

 

The copyrights for articles published in Przegląd Epidemiologiczny - Epidemiological Review  are reserved for the publisher – the National Institute of Public Health-National Institute of Hygiene. This means that the articles or their fragments cannot be published or reproduced elsewhere without permission of the publisher.

Przegląd Epidemiologiczny - Epidemiological Review is a bilingual (English and Polish) journal.             

Przegląd Epidemiologiczny- Epidemiological Review publishes:

a) Experimental and methodological studies and  reports from the area of epidemiology, prevention  and control of communicable and noncommunicable diseases; epidemiological analysis and estimations;               

b) Studies in the field of public health;                              

c) Studies and clinical reports of communicable diseases;

d) Review papers  from the area of epidemiology, prevention and diagnosis of communicable diseases and public health;

e) Reviews of books and journals in the fields mentioned above and letters to Editor.

1. Rules for the acceptance of the article sent for publication

Manuscript should be sent to the Editor with the covering letter, in which the corresponding Author     declares his intention to publish the article, giving its title and listing the names of the authors and his own place of employment, address, phone number and e-mail. In the case of original (research) articles the covering letter must include the approval of the head of the institution (department) where research was done, confirmed by his signature.

The covering letter  must be accompanied by a written statement that:

  1. Work has not published before and will not be submitted for publication prior to its publication in Przegląd Epidemiologiczny - Epidemiological Review.
  2. The contribution of each author to the article should be described.  
  3. A statement that the work does not infringe the copyrights or other rights of third parties and there is no conflict of interest with other persons or institutions.

2. Instructions for the preparation of the manuscript 

The manuscript should be prepared in accordance with the instruction for authors. 

Note! The content of the manuscript cannot exceed 12 pages, including abstract, references,

figures and tables.

2.1. Printed manuscript intended for publication should be sent to the editor in 1 copy in     

the format A4, written on one side with a margin 4 cm on the left side and 1.5 spacing between 

lines (28-31 lines per page). The pages of the manuscript should be numbered.

The manuscript must be accompanied by copies of the article in the electronic form (CD-ROM or

sent by e-mail: przegepidem@pzh.gov.pl).

By providing a CD, authors should make sure that the text is identical with the text of the

manuscript and give a clear file name of the stored article.

The materials should be prepared using Arial fonts to the figures, diagrams and photographs (10-12 pts) and Times New Roman font for figure captions and the written text.

2.2. The first text page should contain the following sequence centered on the page: the full name of the author(s) in italics, the title (in bold capital letters) and name(s) the institution(s) where the work was made.

2.3. The editors reserve the right to correct stylistic errors and terminology and with the consent of the authors make the abridgments in the text.

In the article the following parts should be present: Introduction, Objective, Material and Methods, Results, Discussion, Conclusions, References, Address for correspondence. Abstract should be composed of the following parts: Introduction, Objective, Material and Methods, Results, Conclusions (capital letters, bold 10 points).

The particular parts of the article may include subtitles provided the structure of the article would be of higher transparency then.

ABSTRACT. Abstract should recapitulate the facts and conclusions contained in the article – ca 250 words (Times New Roman 10-12 points).

Abstract should be attached to the manuscript on a separate, unnumbered pages.

KEYWORDS (3-5) should be placed under the abstract, e.g.

Key words: Hib vaccination, the effectiveness

INTRODUCTION - provides the need (justification) of the study and clearly specifies the purpose of research. The literature quoted in the introduction should be limited only to positions that have a direct relationship with the content of this study. In the introduction, the results or conclusions from the research should not be included.

MATERIAŁ AND METHODS - in the case of commonly known methods, indicate the position of literature, together with statistical methods used in study. If the methods are already published but not widely known, give a brief description, while for new or substantially modified methods - delivers a full description.

In the epidemiological articles information should be provided about the plan (protocol) of the study covering the study population (age, sex, history of immunization and other important characteristics), procedures of randomization and criteria used for allocation of persons to each group. 

RESULTS - should be given in a logical sequence in the text, with a possible reference to the tables and figures. Data from the tables and figures should not be repeated in the text where the most important information should be summarized.

DISCUSSION - is to highlight new or important aspects of research results and discuss their implications and indicate their limitations. The results of own research should be evaluated against the background of the literature quoted by the authors. Do not repeat the detailed data presented in the previous parts of the article.

CONCLUSIONS - should be specified in points or presented briefly in a narrative form.              Conclusions should be logically connected with the objectives of the research outlined in the introduction. Statements and conclusions not based on the obtained results should be avoided.                           Authors should refrain from statements about the costs or benefits, if their work does not contain economic data and their analysis. If the hypothesis is expressed, it must be clearly stated that it is a hypothesis. Do not present the results in conclusions!

REFERENCES - should be limited only to the items mentioned in the text and directly related to the topic of the work - no more than 30 items.

References should be arranged in order of their citation.
When quoting the publication in the text only the serial number of it should be given in parentheses. The publications cited in tables or figures legend should be included in the references and should be numbered after the citations in the text.

Work accepted for publication but not yet published, should be marked as "in press"; authors should obtain written permission to cite such a position, as well as confirmation that the work cited has been accepted for publication.

When listing the references following sequence should be maintained:

a) the name of the author(s) and the first letters of their names. If the number of authors does not exceed three, list all authors, if more than three, list the first three authors followed by et al.

b) the full title of the work;

c) recognized abbreviation of journal title (according to The List of Journals Indexed in Index Medicus);

d) year;

e) volume:

f) first and last page of work.

Do not use italics, bold or underlining.

For non periodic publications (e.g. books), give the author(s) chapter title, book title, name and initials of the editor, place of publication, publisher and year of publication and page number(s) of the cited chapter.

EXAMPLES:

Articles from the journal:

Schmitt-Grohe S, Cherry JD, Heininger U, et al. Pertussis in German adult. Clin Infect Dis 1995;21:860-6.

Vega KJ, Pina J, Krevsky B. Heart transplantation is associated with an increased risk for pancreatobiliary disease. Ann Intern Med 1996; 124 (11): 980-3.

Items without the author: should be cited as anonymous or editorial. For example: Cancer in South Africa [editorial]. S Afr Med J 1994;84:15.

Books and monographs:

Note! Be sure to specify the page to which the author refers.

  1. Juszczyk J, Gladysz A. Differential diagnosis of infectious diseases. 2nd ed Warsaw: PZWL, 1996: page(s)
  2. Material published by institution: World Health Organization / United Nations Children's Fund. State of the world's vaccines and immunization. Geneva: WHO, 1996: page(s).
  3. Chapter in the book: Krotochwil-Skrzypkowa M. Postvaccinal reactions and complications. In: Debiec B, Magdzik W, eds. Vaccinations. 2nd ed. Warsaw: PZWL: 1991:76-81.
  4. Report from the conference: Bengtsson S, Solheim BG. Enforcement of data protection, privacy  

      and se­curity in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors.  

      MEDINFO 92 Proceedings of the 7th World Congress on Medical Informatics, 1992 Sep 6-10,  

      Geneva, Switzerland. Amsterdam: North-Holland, 1992,1561-5.

5.   Quoting articles distributed electronically on the internet can be done by listing their web 

      address and bibliographic data of the printed version, if any, eg. Outbreak of bacterial  

      conjunctivitis at the College-New Hampshire. MMWR 2002; 51:205-7    

      http://www.cdc.gov/mmwr/

Address for correspondence - should include the name and institutional or personal address of the Author(s) and provide phone numbers and e-mail.

Tables - should be typed on separate pages/sheets and numbered in sequence of Roman numbers. The numbering of the tables should correspond to the sequence of the appearance in the text. Tables should be provided with titles (top).

Each column of the table should have a short header, a broader explanation should be given in footnotes below the table, not in the header. It should be given statistical measure of variability, such as standard deviation or standard error of the mean. The number of tables should be limited to really necessary for documentation of results.

Figures – should be saved PDF, JPG, PNG, GIF, TIFF, bitmap (in the correct resolution) and submitted along with the printout on separate pages.                                                                                                                                               

Figures should be provided with captions.
In case of photographs or graphic files without captions, their numbers and captions should be included in the file names or a separate file with all figures with captions should be submitted.
References to figures or tables should be given in a form of consecutive numbers in parentheses, for example (Fig. 1) or (Table I). Places to include illustrative material in the text should be marked on the margin of the manuscript.
Upon acceptance for publication, tables and figures are included only in the English version of the article (original version). Thus, text within tables, diagrams and figures as well as axis captions and graph legends should be provided only in English. Polish version of the article is its shortened form and should include only the numbers of tables and figures where appropriate.

PRINCIPLES OF REVIEWING
Each manuscript is to be reviewed by at least two independent reviewers.
Neither authors nor reviewers know each other’s identity (”double-blind review process”)
The review is to be submitted in written form. It has to determine unequivocally whether the manuscript should be published, revised or rejected.
Based on the reviews gathered, Editors make the final decision with regard to the publication of articles.
On an annual basis, Epidemiological Review publishes a list of reviewers who have collaborated with editorial board.

Other.

For works published in Przegląd Epidemio­logiczny - Epidemiological Review there is no fee. Authors of original papers and review papers will receive 15 complimentary copies of the article. Publisher reserves the right to use some reprints for trade.